The transformative journey of businesses that harnessed the power of Zoho Books to streamline their financial operations, elevate productivity and fuel remarkable growth.
Customer
Sri Shanmuga Textiles is a home-use cotton products manufacturer, established in 2015.
Challenges
Lack of Real-Time Financial Visibility: Difficulty in tracking financial performance and identifying areas for cost savings or revenue enhancement impeded the ability to make informed business decisions.
Dependence on Auditors: Sri Shanmuga Textiles relied heavily on auditors for financial reports, delaying critical business decisions due to a lack of real-time financial data.
Tally Usability: Tally’s complex interface restricted its usage to a few knowledgeable employees, causing bottlenecks.
Stock Visibility Issues: Limited visibility into inventory resulted in difficulties managing dead stock and identifying best-selling products.
Payment Tracking Problems: Inadequate tracking of customer payments led to confusion and inefficiencies in identifying outstanding balances.
Solution
Trivecta Digital conducted a thorough analysis of Sri Shanmuga Textiles’ operations and recommended the implementation of Zoho Books and Zoho Inventory as part of Zoho One’s suite of applications. The transformation involved the following key steps:
Understanding the Business: Trivecta Digital’s team first gained a deep understanding of Sri Shanmuga Textiles’ operations, pain points, and goals. This involved mapping out current processes, identifying gaps, and pinpointing areas for improvement.
Addressing Requirements: Trivecta Digital identified specific requirements such as
Real-time tracking of financial performance and key business metrics such as income and expenditure, sales and top expenses.
Real-time inventory tracking and comprehensive reporting on stock levels, sales trends, and product performance to optimize inventory management and reduce stock outs.
Implementation: Trivecta managed the deployment of Zoho Books for financial management and Zoho Inventory for stock control.
Data Migration:
Data Cleanup – Duplicate entries were removed, data formats were standardized, and errors such as incorrect account codes and inconsistent entries were corrected.
Data Validation – Integrity checks, consistency checks, and sample transaction verifications were performed to ensure data matched the source records.
Key Results
Increased Profitability: By focusing on high-margin products, the company saw a significant boost in profits.
Operational Efficiency: Real-time stock alerts and automated financial reports streamlined business operations, reducing bottlenecks and delays.
Improved Customer Satisfaction: Automated thank-you emails and efficient payment tracking led to better customer experiences.
Increased Product-Wise Margin: Enhanced visibility into product performance allowed the company to focus on high-margin products, boosting profitability.
Real-time Reports: The implementation of Zoho Books provided Sri Shanmuga Textiles with real-time access to financial data, eliminating the dependency on auditors and enabling quicker decision-making.
Reduced Dead Stock: Improved inventory management reduced dead stock from 70% to 20%, significantly cutting costs.
Stock Alerts: Zoho Inventory’s real-time alerts ensured timely replenishment of stock, preventing production delays and stockouts.
“Trivecta Digital has helped us gain real-time visibility into our business through the implementation of Zoho Books and Zoho Inventory, enabling us to make important and timely decisions. By leveraging the features of Zoho Books, Zoho Inventory, and the comprehensive suite of Zoho One, Trivecta Digital successfully transformed Sri Shanmuga Textiles’ operations, driving efficiency, profitability, and customer satisfaction..”